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Section 1. The Board of Directors of the Association shall be the President, Vice President, Secretary, Treasurer, Assigning Secretary and at least two (2) and no more than five (5) Directors-at-Large. The number of Directors-at-Large serving on the Board of Directors shall be established from time-to-time by the membership of the Association as provided in Section 5. of this Article.

Section 2. The Officers of the Association shall be the President, the Vice President, the Secretary, the Treasurer and the Assigning Secretary.

Section 3. Each Officer and each member of the Board of Directors, except for the Assigning Secretary, shall be elected by a secret ballot by a majority of the members present at the second semiannual meeting. The newly constituted Board of Directors shall approve the Assigning Secretary following their election. Each Officer shall hold office for a term of one (1) year, or until a successor is elected or appointed.

Section 4. The President shall not serve for more than two (2) consecutive terms. All other members of the Board of Directors may serve an unlimited number of consecutive terms.

Section 5. There shall be at least two (2) and no more than five (5) Directors-at-Large serving on the Board of Directors. The term of office for each Director-at-Large shall be two years. At least half of the Directors-at-Large shall be elected each year during the second semi-annual meeting. The actual number of Directors-at-Large serving on the Board of Directors shall be determined by a vote of the membership which complies with the requirements of Article VI, Section 1. Provided, however, that, in the event that the membership of the Association decides to reduce the number of Directors-at-Large serving on the Board of Directors, the reduction shall not take effect until the term of the Director-at-Large to be eliminated expires.

Section 6. The President, subject to the approval of the Board of Directors, shall appoint to office any eligible member to fill a vacancy among the Board of Directors or Officers until such time as a successor is elected.

Section 7. The terms of office shall be from May 1st of the year of election through April 30th of the following year.

Section 8. No member shall serve in more than one(1) elective office at the same time.

Section 9. To serve as an Officer of the Association, a member must be in good standing and must have completed four years of service. To serve as a Director-at-Large, a member must be in good standing and must have completed two years of service. A member is in good standing if that member has paid all dues and fines in timely manner, is not serving a suspension and has not been expelled from the Association in the past two years. The provisions of this section shall only apply to members who join the Association after April 1, 2001.

Section 10. Beginning with the 2001 - 2002 basketball season, a member shall have completed one full season with the Association and be in good standing to be eligible to vote at the first meeting of the next season as provided in this Constitution.

ARTICLE IV

DUTIES OF THE BOARD OF DIRECTORS

Section 1. The Board of Directors shall investigate all complaints against any member brought by or through the Secretary of the Association and initiate an investigation of any other matter that pertains to the best interests of the Association. The Board of Directors shall take any action it deems advisable, including suspending or expelling a member from this Association. The Board of Directors may also recommend suspension or expulsion from the Georgia High School Association to that organization.

Section 2. The Board of Directors shall handle all grievances of members of the Association. Any such grievance must be submitted in writing.

Section 3. The Board of Directors shall discharge all other duties set forth in the Constitution and the By-Laws of the Association.

Section 4. The Board of Directors may adopt such policies as it deems necessary in addition to those stipulated in the By-Laws.

Section 5. The Board of Directors shall will actively assist the Training Coordinator in determining the capability of the members of the Association to officiate basketball games. Particular emphasis will be given to training new members.

Section 6. The Board of Directors shall approve an order of business for each annual meeting.

Section 7. To act, the Board of Directors must have a quorum, which is defined as fifty percent (50%) of its membership, present.

Section 7. An action of the Board of Directors may be vetoed by a two-thirds (2/3) vote of a quorum of the membership of the Association at any meeting. A quorum shall be sixty percent (60%) of the membership of the Association, including regular and senior members.

ARTICLE V

DUTIES OF THE OFFICERS

Section 1. - Duties of the President

A. The President shall preside at all meetings of the Board of Directors. The President shall appoint all committees and shall supervise their activities. The President shall serve as an ex-officio member of all committees. The President shall have no vote at any meeting of the Association, Board of Directors or committee, except where the votes are equally divided. The President may vote on amendments to the Constitution and By-Laws where the entire membership shall have the power to vote.

B. The President shall conduct or approve all negotiations on behalf of the Association and make every effort to further the policies adopted by the Board of Directors.

C. The President shall work closely with the Assigning Secretary and shall assist the Assigning Secretary as necessary and appropriate, particularly in screening members who are not making progress in officiating. The President shall present the name of any such member to the Board of Directors for such action as it may deem necessary.

D. The President shall transmit all records of Association business to the Secretary upon conclusion of the year’s business to be included in the permanent records of the Association.

Section 2. - Duties of the Vice President

A. The Vice President shall assume the duties and responsibilities of the President if the President is absent, disqualified or unable to act.

B. The Vice President shall assist the President in performing the President’s duties upon the President’s request.

C. The Vice President shall be the Training coordinator. The Vice President shall be responsible for organizing all training activities, including the apprenticeship program and Association-sponsored clinics, and maintaining an evaluation program.

D. The Vice President shall transmit all records of Association business to the Secretary upon conclusion of the year’s business to be included in the permanent records of the Association.

Section 3. - Duties of the Secretary

A. The Secretary shall send out all notices, maintain and preserve all records of the Association and have charge of all printing and publications ordered by the Association. The Secretary shall notify members of all meetings of the Association.

B. The Secretary shall record all business transacted, keep a record of the minutes of all meetings, including meetings of the Board of Directors, and be prepared to read the minutes at the following meeting for corrections and additions.

C. The Secretary shall call the roll at each Association meeting and maintain attendance records.

D. The Secretary shall receive all applications for membership and shall submit these to the Board of Directors. The Secretary shall notify each applicant of acceptance or rejection into the Association and, if accepted, shall furnish the applicant with all necessary publications of the Association, including the Constitution and By-Laws. If an application is rejected, the Secretary shall notify the applicant, in writing, informing the applicant of the reasons for rejecting the application.

E. The Secretary shall maintain a service record for each member, including qualifications, officiating records and any other pertinent information as may be designated by the Board of Directors. The Secretary shall maintain and publish an annual list of officials.

F. The Secretary shall receive all complaints against members and shall report the complaints to the Board of Directors.

G. The Secretary shall notify the President and the Assigning Secretary if a member is not in good standing with this or any other association.

H. The Secretary shall maintain all necessary liaison with the Georgia High School Association, furnishing that organization with records, applications, renewals, and such other information as it may require. The Secretary will distribute all Georgia High School Association publications, initial insignia, registration cards and correspondence, as required.

I. The Secretary shall work in close harmony with the Treasurer and the Assigning Secretary in performance of their duties.

J. The Secretary shall be paid an amount of not less than two hundred dollars ($200.00) per year from the Association treasury for services rendered.

Section 4. - Duties of the Treasurer

A. The Treasurer shall maintain and preserve all official records of the office of the Treasurer.

B. The Treasurer shall collect and be held responsible for all monies due and paid to the Association and shall keep a complete and accurate account of all transactions. The Treasurer shall deposit all monies due in the name of and to the credit of Peach State Basketball Officials Association in such depository as the Board of Directors may designate.

C. The Treasurer shall maintain a complete and accurate record of all receipts and disbursements and shall make the record available for reporting to the membership at each meeting. The Treasurer shall be responsible for publishing an annual financial statement of all monies received, disbursed, and cash on hand. This statement will be checked and approved by the Board of Directors and signed by the President and the Treasurer before being published.

D. The Treasurer shall furnish to each member at the end of the season an itemized statement of the dates of games worked and the fees for such games.

E. The Treasurer shall make the Treasurer’s records available to the Board of Directors for an audit at its request. The Treasurer shall report to the Board of Directors, the Secretary and the Assigning Secretary the names of those members who are not in good financial standing with the Association.

F. The Treasurer shall work in close harmony with the Secretary and the Assigning Secretary in the performance of their respective duties.

G. The Treasurer shall not be authorized to sign checks on behalf of the Association without the approval of the President.

H. The Treasurer shall be paid an amount of not less than one hundred fifty dollars ($150.00) per year from the Association treasury for services rendered.

Section 5. - Duties of the Assigning Secretary

A. The Assigning Secretary together with the Board of Directors shall assign officials to all games contracted by the Association during the regular season. This includes all varsity and non-varsity games, tournaments, and other game-type assignments. The Assigning Secretary and the Board of Directors shall consider the rating of each official when making an assignment.

B. The Assigning Secretary shall at all times keep an accurate record of games assigned during the regular season for each official. These records shall be available for and subject to an inspection by the membership at least twice monthly during the regular season.

C. The Assigning Secretary shall prepare a summary of the total number of games worked by each member, showing separately the number of varsity boys, varsity girls, and other types of games worked during the regular season. This summary shall be prepared at the end of the season, shall be transmitted to the Secretary prior to the second semiannual meeting and shall become part of the permanent records of the Association.

D. The Assigning Secretary shall remove from the roster of active officials any member reported by the Secretary or the Treasurer as having been suspended or expelled or who is not in good standing for any reason. The Assigning Secretary shall cancel all assignments of any such member.

E. The Assigning Secretary shall work in close harmony with the Training Coordinator, Secretary and Treasurer in the performance of their respective duties.

F. The Assigning Secretary shall be paid an amount equal to eight percent (8%) of the actual fee received from all contracted games, exclusive of any travel allowance.

G. The Board of Directors, including the President as a voting member, shall approve all tournament selections recommended by the Assigning Secretary.

ARTICLE VI

MEMBERSHIP

The active membership of the Association shall be divided into two (2) classes, Regular Members and Senior Members.

Section 1. Regular Members

A. A Regular Member is any person who has paid all fees due and owing to this Association and to the Georgia High School Association and who is registered with that organization to officiate basketball contests in the State of Georgia.

B. Each Regular Member in good standing shall be allowed to vote as provided in the Constitution. Each Regular Member is entitled to one vote.

C. The total number of Regular Members will be unlimited unless the Board of Directors specifically determines otherwise.

D. The membership rolls shall close each year on the date specified by the Georgia High School Association as the deadline for registration without penalty. Exceptions will be made in the case of officials with at least two (2) years experience, who are transferring from another association outside of the metropolitan Atlanta area and who were unable to become affiliated with the Association until after the closing date.

Section 2. Senior Members

A. Members of the Association who have been Regular Members for at least five years, who do not want to participate as a part of the staff of basketball officials who officiate basketball contests on a regular basis, but who wish to continue to participate in the organization, may apply to become Senior Members. Senior Members are not expected to officiate basketball contests, but may elect to do so, if the Assigning Secretary, in his or her sole discretion, determines that the Senior Member is needed to help the Association supply officials to a school with which the Association has contract to supply officials or to the Georgia High School Association to serve as scorers or timers for tournaments.

B. Senior Member status must be approved by the Board of Directors and be approved by a three-fifths (3/5) affirmative vote of the regular membership. Senior Members may not be affiliated with any other basketball officials association recognized by the Georgia High School Association.

C. At no time may the number of Senior Members exceed twenty percent (20%) of the regular membership. Senior Members may be elected to the Board of Directors, including the offices of President, Vice President, Secretary, Treasurer and Assigning Secretary. Provided, however, any other provision of the Constitution to the contrary not withstanding, no more than two members of the Board of Directors may be Senior Members.

D. Senior Members must pay annual dues to the Georgia High School Association through the Association. Senior Members may also elect to pay the dues established by the Association. If a Senior Member pays the full amount of the Association’s annual dues, then no assigning fee shall be assessed against any contest fee earned by the Senior Member. If the Senior Member elects not to pay the Association’s annual dues, then an amount equal to the assigning fee shall be assessed against the Senior Member’s contest fees until an amount equal to the Association’s annual dues is collected. This amount shall be split equally between the Assigning Secretary and the Association treasury to defray operating expenses.

E. An Honorary Life Member may apply to become a Senior Member, if the Honorary Life Member so elects.

Section 3. Honorary Life Members

The membership of the Association may elect Honorary Life Members when individuals are qualified for such an honor. Any nominee shall have been an active member of the Association for at least five (5) years and certified by the Georgia High School Association. He or she shall have been retired from active officiating for at least one year and shall have made an outstanding contribution to the game of basketball and this Association. Nominations for Honorary Life Members shall be submitted to the President not later than seven (7) days prior to the first semiannual meeting. As soon as possible following a vote of approval by the membership, the President shall notify the individual of his or her selection. The notification shall be by telephone and in writing. All Honorary Life Members shall have their names included in the membership roll of the Association. Honorary Life Members shall be invited to participate in all meetings and clinics conducted by the Association and may attend the annual banquet. First-year Honorary Life Members shall receive a plaque signifying his or her status and free participation at the annual banquet. An Honorary Life Member may not vote or hold office in the Association.

Section 4. Officiating High School Basketball Contests

A. Members of the Association must officiate only with fellow members during the regularly scheduled season. Exceptions will be made only in the case of emergency or injury, provided that the Assigning Secretary is notified as soon as possible. In district, region, invitational and state tournaments, a member may officiate contests with a non member without additional notification.

B. At no time shall a member contract to officiate any high school game, other than a tournament game, without obtaining permission from the Board of Directors to do so.

C. If a member is contacted to work a tournament game by someone who is not member of the Association, and the game is accepted by the member, the member must immediately notify the Assigning Secretary.

ARTICLE VI

AMENDMENTS

Section 1. The Constitution and By-laws may be amended at any regular or special business meeting of the Association by an affirmative vote of two-thirds (2/3) of the membership present, provided each member is sent a written notice of the proposed amendment at least seven (7) days prior to the meeting at which the amendments are to be voted upon, and provided that a quorum is present. A quorum shall be sixty percent (60%) of the total membership of Regular and Senior Members.

Section 2. This Association shall have the authority to establish and amend its Constitution, By-laws and policies, provided that such amendments do not conflict with the Constitution, By-laws, regulations and policies of the Georgia High School Association. In all cases of conflict, the applicable provision of the Georgia High School Association shall apply.

Editors Notes:

(1) Following the adoption of amendments to the Constitution in April 2001, the definition of a quorum of the Board of Directors was moved to Article IV and the Sections of Article IV were renumbered.

(2) The Board of Directors changed the name of the Booking Secretary to the Assigning Secretary in June 2001. No other change occurred.